CIPM Exam Dumps - IAPP Certified Information Privacy Manager Questions and Answers

This answer is the key factor that lays the foundation for all other elements of a privacy program, as it can help to establish leadership, accountability and support for the privacy program within the organization. A responsible internal stakeholder is a person or group who has authority, influence or interest in the organization’s data processing activities, such as senior management, board members, business units or departments. A responsible internal stakeholder can help to define and communicate the organization’s vision, mission and goals for privacy protection, allocate resources and budget for the privacy program, approve and endorse privacy policies and procedures, monitor and evaluate privacy program performance and compliance, and resolve any issues or conflicts that may arise from data processing activities.

Obtaining a certificate of data destruction is the most critical step when outsourcing data destruction service. Data destruction is the process of permanently erasing or destroying personal information from electronic devices or media so that it cannot be recovered or reconstructed. Data destruction is an important part of data protection and retention policies, as it helps prevent unauthorized access, disclosure, or misuse of personal information that is no longer needed or relevant. Outsourcing data destruction service can be convenient and cost-effective for an organization that does not have the resources or expertise to perform it in-house. However, outsourcing also involves transferring personal information to a third-party provider that may not have the same level of security or accountability as the organization. Therefore, obtaining a certificate of data destruction from the provider is essential to verify that the data destruction has been performed according to the agreed standards and specifications, and that no copies or backups have been retained by the provider. A certificate of data destruction should include information such as: the date and time of the data destruction; the method and level of the data destruction; the serial numbers or identifiers of the devices or media; the name and signature of the person who performed the data destruction; and any relevant laws or regulations that apply to the data destruction.

References:

• CIPM Body of Knowledge (2021), Domain IV: Privacy Program Operational Life Cycle Section B: Protecting Personal Information Subsection 4: Data Retention
• CIPM Study Guide (2021), Chapter 8: Protecting Personal Information Section 8.4: Data Retention
• CIPM Textbook (2019), Chapter 8: Protecting Personal Information Section 8.4: Data Retention
• CIPM Practice Exam (2021), Question 149

“Respond” in the privacy operational lifecycle includes information requests and privacy rights requests, which are requests from individuals or authorities to access, correct, delete, or restrict the processing of personal data. The privacy program must have processes and procedures to handle such requests in a timely and compliant manner. The other options are not part of the “respond” phase, but rather belong to other phases such as “protect”, “aware”, or “align”. References: CIPM Body of Knowledge, Domain III: Privacy Program Operational Life Cycle, Section D: Respond.

The information that will be least crucial from a privacy perspective in Penny’s review of vendor contracts is the pricing for data security protections ©. This is because the pricing for data security protections is a business decision that does not directly affect the privacy rights and obligations of Ace Space and its customers. The pricing for data security protections may be relevant for budgeting and negotiating purposes, but it does not determine the level or adequacy of data security measures that the vendor must provide to protect personal data.

The other options are more crucial from a privacy perspective in Penny’s review of vendor contracts. Audit rights (A) are important to ensure that Ace Space can monitor and verify the vendor’s compliance with the contract terms and the applicable privacy laws and regulations. Audit rights allow Ace Space to access the vendor’s records, systems, policies and procedures related to personal data processing and to conduct inspections or assessments as needed. Liability for a data breach (B) is important to allocate the responsibility and consequences of a data breach involving personal data that the vendor processes on behalf of Ace Space. Liability for a data breach may include indemnification, compensation, notification, remediation and termination clauses that protect Ace Space’s interests and obligations in the event of a data breach. The data a vendor will have access to (D) is important to define the scope, purpose, duration and conditions of the personal data processing that the vendor will perform for Ace Space. The data a vendor will have access to may include the categories, types, sources, recipients and retention periods of personal data that the vendor will collect, store, use or share on behalf of Ace Space.

References:

• CIPM Body of Knowledge Domain II: Privacy Program Operational Life Cycle - Task 3: Implement privacy program components - Subtask 3: Establish third-party processor management program
• CIPM Study Guide - Chapter 4: Privacy Program Operational Life Cycle - Section 4.3: Third-Party Processor Management