Authentic Oracle Certification Exam 1z0-1055-24 Questions Answers

Step-by-Step Solution: Configuring Expense Policies by Expense Category in Oracle Financials Cloud

To implement theexpense policy for mealsinOracle Financials Cloud, follow these steps:

Step 1: Navigate to the Expense Policies Setup

Log into Oracle Financials Cloud with the appropriateExpense ManagerorFinancial Administrator role.

Go to the Setup and Maintenance work area.

SelectManage Policies by Expense Category(Task Name: Manage Expense Policies by Expense Category).

Select theUS1 Business Unitto ensure the policy applies to the correct entity.

Step 2: Create or Update the Meal Expense Category

UnderManage Policies by Expense Category, locate or create theMeals ExpenseCategory.

If theMealscategory does not exist:

ClickCreate Expense Category.

EnterCategory Name: "Meals".

Category Type: "Meals and Entertainment".

Save the entry.

Step 3: Define Expense Limits for Evening Meals

Select the Meals Expense Categoryand clickEdit.

Navigate to thePolicies and Limitstab.

UnderAmount Limits, clickAdd New Rule.

Description: "Evening Meal Limit".

Limit Type: "Maximum Allowed Amount".

Limit Amount: Enter30 USD.

Per: SelectDay.

Apply to All Employees(since this applies regardless of role and location).

Location-Based Rules: Leave blank since it applies universally.

ClickSave and Close.

Step 4: Enable and Activate the Policy

Ensure the policy is enabledby selecting the checkbox forActive.

ClickSubmitto finalize the configuration.

Run the"Validate and Deploy Expense Policies"process to apply changes.

Step 5: Testing the Policy

Simulate an Expense Report Submission:

Have an employee create a new expense report.

SelectMealsas the expense category.

Enter an evening meal expense of35 USD(which exceeds the policy limit).

Verify if a policy violation warning appears, restricting the claim to 30 USD.

Submit an expense of 30 USDand ensureno policy violationoccurs.

Expected Outcome:

Employees can claim up to 30 USD per dayfor an evening meal.

Any claim above 30 USD triggers a policy violation warning.

The rule applies to all employees regardless of role and location.

Conclusion

By following the above steps, you successfully configure anexpense policy for mealsthatlimits evening meal claims to 30 USD per day. This ensures compliance with the company'sexpense management guidelineswhile streamlining theexpense approval processin Oracle Financials Cloud.

Task 1: Create an Expense Report Template for the US1 Business Unit

The following configurations need to be implemented:

✔Effective Start Date:The current date.✔Hotel Expense Type:RequiresitemizationwithInternet, Room Rate, and Dinner.✔Expense Type:Associated with the respectiveGL account.✔Card Expense Type Mapping:Not enabled.✔Receipts Policy:Users canindicate missing receipts, and awarning should be displayed.✔Expense Fields:All fields should beoptional.

Step-by-Step Solution

Step 1: Navigate to Expense Report Templates

Log intoOracle Financials Cloudwith theExpense ManagerorFinancial Administrator role.

Navigate toSetup and Maintenance.

In theSearch Bar, type"Manage Expense Report Templates".

Click onManage Expense Report Templates.

Step 2: Create a New Expense Report Template

ClickCreate New Template.

Enter the following details:

Name:"US1 Business Unit Expense Report"

Business Unit:US1 Business Unit

Effective Start Date:(Set to current date)

Enable for Use:✔(Check this box)

ClickSave.

Step 3: Define the Expense Type – Hotel with Itemization

Navigate to theExpense Typestab.

ClickAdd Expense Type.

Enter the following details:

Expense Type Name:"Hotel"

Expense Category:"Lodging"

Requires Itemization:✔(Check this box)

UnderItemization, clickAdd Itemization Categories:

Internet

Room Rate

Dinner

ClickSave.

Step 4: Associate Expense Types with GL Accounts

Click onEdit Expense Type "Hotel".

Go to theAccountingsection.

Select theappropriate GL Accountfor lodging expenses.

Repeat this process for other requiredexpense types.

ClickSave and Close.

Step 5: Disable Card Expense Type Mapping

Navigate to theCorporate Card Expense Mappingtab.

Ensure the"Enable Corporate Card Mapping"checkbox isunchecked.

ClickSave.

Step 6: Configure Receipts Policy

Navigate to theReceiptstab.

UnderReceipt Handling, set:

Company Policy:Employeesmust provide receipts.

Allow users to indicate missing receipts?✔(Check this box).

Action for Missing Receipts:Raise a Warning(so that expense submission is not blocked).

ClickSave.

Step 7: Set Expense Fields as Optional

Navigate to theFields Setuptab.

Ensure allExpense Fieldsare set toOptional.

ClickSave and Close.

Step 8: Validate and Activate the Template

Review all configurations.

ClickSubmit and Activate.

Run theValidate and Deploy Expense Templatesprocess to ensure all settings are applied.

Step 9: Testing the Expense Report Template

Simulate an Expense Report Submission:

SelectHotel Expenseand enter details.

Verify if the systemrequires itemization(Internet, Room Rate, Dinner).

Submit without a receiptto check if awarning is displayed.

Ensure all fields remainoptional.

Verifyno corporate card expense mappingapplies.

Expected Outcome:

✔TheExpense Report Templateis successfully created forUS1 Business Unit.✔Hotel expenses require itemizationinto Internet, Room Rate, and Dinner.✔Receipts are required, and awarning is displayed for missing receipts.✔GL Account mapping is correctly appliedto each expense type.✔Card Expense Type Mapping is disabled.✔All fields are optional, allowing flexible data entry.

Conclusion

By following these steps, we have successfully created and configured anExpense Report Templatethat meets all business requirements for theUS1 Business Unit.

Step-by-Step Solution: Configuring an Expense Policy in Oracle Financials Cloud

To configure thisexpense policyinOracle Financials Cloud, follow these steps:

Step 1: Access the Expense Policies Setup Page

Log into Oracle Financials Cloud with the appropriateExpense ManagerorFinancial Administratorrole.

Navigate toSetup and Maintenance.

Select the Task:Manage Policies by Expense Category.

Step 2: Create or Locate the Meal Expense Category

Search for theMealsexpense category.

If theMealscategory does not exist:

ClickCreate Expense Category.

Category Name:"Meals".

Category Type:"Meals and Entertainment".

Save the entry.

Step 3: Define a Policy Rule for Raising a Warning

Select theMealsExpense Category and clickEdit.

Navigate to thePolicies and Limitstab.

UnderAmount Limits, clickAdd New Rule.

Configure the Expense Policy Rule:

Description:"Meal Expense Warning Policy".

Limit Type:"Warning Only".

Limit Amount:Enter the prescribed limit (e.g.,50 USD).

Per:SelectDay(or another relevant time frame).

Applies To:SelectAll Employees.

Location-Based Rules:Leave blank if not location-specific.

Set Warning Behavior:

SelectRaise a Warningif the expense exceeds the prescribed limit.

Ensure the policydoes not block submission or approval.

ClickSave and Close.

Step 4: Associate the Policy with an Expense Report Template

Navigate toSetup and Maintenance > Manage Expense Report Templates.

Search for theExpense Report Templatewhere theMealscategory should be included.

ClickEditand go to theExpense Typessection.

Add the Meals Expense Typeand associate it with the newly createdMeals Expense Warning Policy.

ClickSave and Close.

Step 5: Enable and Validate the Policy

Ensure the policy ismarked as Active.

ClickSubmitto finalize the policy configuration.

Run theValidate and Deploy Expense Policiesprocess.

Step 6: Testing the Policy

Simulate an Expense Report Submission:

Create a new expense report and selectMealsas the expense type.

Enter an expense amount exceeding the limit (e.g.,55 USD).

Verify that a warning message appears, but the expense is stillallowed to proceed.

Submit an expense below the limit(e.g.,45 USD) and ensureno warning appears.

Expected Outcome:

If the meal expense exceeds the limit, the system raises awarningbutdoes not block the expense submission.

If the meal expense is within the limit, the systemprocesses it without warnings.

The policy issuccessfully associatedwith anexpense typein anexpense report template.

Conclusion

By following these steps, you successfully configure anexpense policythatraises a warningfor meals exceeding a specified limitwithout blocking submission or processing. This ensures that employees arenotifiedabout policy violations while allowing flexibility inexpense approvals.